ERP-Order Entry and Billing

Order Entry and Billing Module Features

  • General Features
    • Multi-company and multi-database support
    • Multi-user operation
    • Client/Server architecture
    • Customizable menu system and external application calls
    • Customizable menu system and external application calls
    • Context-sensitive on-line help
    • Automatic recovery from hardware or system failures
    • Alpha search look-up for system codes during transaction entry
    • Print preview for all reports
    • Built in Report viewer/print utility
    • Output reports to other file formats such as Microsoft Excel, text, or HTML
    • Language and terminology translation utility covering objects, buttons, and onscreen labels
  • Customer Definition
    • Unlimited customer records
    • Keeps important customer information such as address, telephone, fax numbers, contact person, territory, credit term, credit limit, and credit rating
    • Multiple ship-to addresses
    • Bill-to customer
    • Multi-branch
    • VAT or non-VAT customer
  • Sales Force Definition
    • Sales force hierarchy composed of salesmen, supervisors, and sales department groupings
    • Customer, product and territorial coverage
    • Sales quota
    • Sales commission definition
  • Flexible Pricing Schemes
    • Multiple price schemes per product, per product type, or customer
    • Multiple price breaks or discounts based on order quantity
    • Cascading discounts up to 7 levels
    • Automatic markup pricing based on product costs
    • Free goods
    • Promotions and deals
    • Multi-currency prices
    • Price effectivity and expiration
    • Kit Pricing
    • Pricing for configurable items based on selected features and options
    • Pricing based on bill of materials for made-to-order items
  • Sales Order Processing
    • Separate sold-to, ship-to, and bill-to
    • Automatic price and discounts lookup
    • Sales order printing
    • Staggered deliveries and drop shipments
    • Stock availability checking
    • Automatic or manual allocation of stocks
    • Back order processing for undelivered stocks
    • Link to creation of purchase or manufacturing orders for out-of-stock items
    • Put orders on-hold for customers exceeding credit limit, with past due accounts or bounced checks
    • Release on-hold orders by authorized users only
    • Freight and other charges
    • Extended item descriptions and remarks
    • Order comments or remarks
    • Manual or automatic stock allocation
    • Sales of non-inventory items
    • Multiple order release modes:
      • Standard - warehouse picking required before invoicing
      • Immediate invoicing
      • Off-line or manual invoicing
    • Inter-company sales and transfers
    • Consignment sales
    • Configure-to-order processing
    • Made-to-order processing for fabricated or custom-made products
    • Order items by kits
    • Sales order history
  • Picking and Shipping
    • Print pick lists sorted by item, by sales order, or by territory
    • Option to allow older stocks to be picked first
    • Pick by lot or serial number
    • Option to assign over-allocated stocks to selected customers
    • One key pick complete transaction
    • Optional truck assignment facility with load checking by weight or volume
    • Optional packing list printing
    • Optional delivery receipt (or delivery order) printing
    • Bill of Lading
  • Invoicing and Returns
    • Selective or mass printing of invoices
    • Produce one invoice from multiple sales orders or delivery receipts
    • Invoice reprint or cancellation
    • Sales returns processing with optional return merchandize authorization (RMA) entry
    • Option to send sales returns to quality control inspection
    • Quality control approval or disposal of returned items
    • Credit/debit memo processing for price adjustments or sales returns
    • On line history of all OEB transactions with history save capabilities
    • Reports unserved sales orders as lost sales
  • Reports
    • Customizable forms and reports with integrated Sybase Infomaker™
    • Stock Status
    • Held Sales Orders
    • Pick list
    • Pick activity register
    • Delivery receipt register
    • Invoice register
    • Goods-in-transit report
  • Integration with Other ERIC Applications
    • Defined cut-off policies for accounting entries link to the General Ledger module.
    • Posts invoice and credit/debit memo transactions to Accounts Receivable
    • Predefined Cognos® PowerPlay™ cube for multi-dimension analysis of sales, discounts, and profits
    • Integration with Mobile ERIC Sales Force Automation for Palm® and Pocket PC™
    • Integration with ERIC E-Sales
  • System Security
    • Encrypted user login and password
    • Access restrictions can be applied to menus, windows, individual fields, and records
    • Allows filtering of retrieved data records
    • Data fields can be set to invisible, read-only, or read-write enabled